Templates and records · ISO 14001 · Clause 9.1.1

ISO 14001 environmental consumption and indicators record

The measurements of water, energy, waste and emissions that tell the company whether its environmental performance is improving, and how they are analysed.

In one sentence

The environmental consumption and indicators record sets out what is measured, how, how often and with what result —water, energy, waste, emissions, legal controls— and how it is analysed, because ISO 14001 requires monitoring to be determined, calibrated or verified equipment to be used where appropriate, and evidence of the results to be retained (9.1.1).

Content reviewed on 17 October 2026

Where the standard requires it: ISO 14001 · Clause 9.1.1 Clauses are cited with the ISO 14001:2015 numbering, the same one the Academy uses. The 2026 edition was published on 15 April 2026 and 2015 certificates must transition to it before 30 April 2029.
Type of information: Mandatory record Documented information to be retained (9.1.1)
Who fills it in: Environmental manager The data come from maintenance, purchasing or administration (invoices, meters, waste manager reports)
When: At the frequency of each indicator Usually monthly for consumption and annual for legal measurements
How long it is kept: Set by the organisation The standard sets no periods: it asks you to decide on retention and disposition (7.5.3.2). Covering at least the three-year certification cycle lets you show the history at recertification.

What the standard requires

What ISO 14001 demands and what it leaves to your judgement

The standard asks you to decide what is monitored and measured, the methods, the criteria and indicators for evaluating performance, when measurements are taken and when they are analysed. Measuring equipment must be calibrated or verified where necessary.

Beyond tracking objectives, environmental performance and the effectiveness of the system must be evaluated and relevant information communicated. A record full of data that nobody analyses does not meet this part.

The same fuel and electricity consumption figures are the activity data for the greenhouse gas inventory: measuring them once avoids discrepancies between reports.

Read it in context: Performance evaluation, in the ISO 14001 Academy

Structure

Fields the template should include

Indicator and related environmental aspect
Data source: meter, invoice, laboratory report
Measurement method and equipment, with calibration if applicable
Frequency of measurement and analysis
Value for the period, unit and normalisation data (output, hours)
Comparison with target, legal limit or previous year
Analysis and action if there is a deviation

Example

Example: monthly dashboard for September (fictitious company)

Company, people and figures are fictitious: the example only shows what a properly completed record looks like.

Field	Content
Electricity	96,400 kWh · 168 t produced · 574 kWh/t · target 563 kWh/t
Water	410 m³ · 2.44 m³/t · same as in 2025
Hazardous waste	0.62 t · 3.7 kg/t · down thanks to oil re-refining
Forklift diesel	1,250 litres · activity data shared with the greenhouse gas inventory
Discharge	Quarterly analysis in July: all parameters below the permit limit
Analysis	Electricity 2 % above target due to two weeks of trials on a new mould · no action, to be watched in October

At the audit

Mistakes auditors commonly flag

Data gathered at year end from invoices, with no interim analysis.
Absolute indicators that make it impossible to compare years with different output.
In-house meters with no check on their accuracy.
Figures in the environmental report do not match those in the emissions inventory.
Deviations recorded but never analysed or acted on.

In Kimobox

How this record is kept in Kimobox

1Water, energy and waste indicators are calculated from the consumption records.
2The dashboard compares each indicator with its target and with the history.
3Measuring equipment has its calibration scheduled, with reminders.
4The management review receives the environmental data already aggregated.

Frequently asked questions

What people ask us before getting started

Which indicators are mandatory?

ISO 14001 sets no list: the company chooses them according to its significant aspects, objectives and obligations. EMAS, by contrast, does call for core indicators on energy, materials, water, waste, biodiversity and emissions.

Do meters need to be calibrated?

Equipment used for monitoring must be calibrated or verified where necessary to obtain valid results. The utility company’s meters are usually fine; in-house meters are worth verifying.

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Sources

Where each figure comes from

References to the official text in force. If a standard is revised, this page is updated and the review date says so.

ISO 14001:2015 — Environmental management systems. Requirements with guidance for use ISO · 2015 edition, with Amd 1:2024; superseded by the 2026 edition
ISO 14001:2026 — Environmental management systems. Requirements with guidance for use ISO · 2026 edition, published on 15 April 2026
Regulation (EC) No 1221/2009 (EMAS) EUR-Lex · 25 November 2009