Tools included
The pieces you'd normally buy from four different vendors come built in, sharing users, permissions and traceability.
Time tracking, AI expense reports, electronic signature, blockchain sealing and certified invoice digitisation are usually bought from four or five different vendors. The predictable result is that each has its own user master, its own idea of who approves what, and its own activity log. In Kimobox they are modules of the same platform: they share users, permissions, traceability and contract.
Tamper-proof daily records, inspection-ready reports and automatic balances.
+ infoLive location of field or sales staff while they're clocked in.
+ infoAI reads the receipt, classifies it and applies the expense policy. You just approve.
+ infoAdvanced signature with evidence, timestamping and process auditing.
+ infoAI classifies documents, extracts data, summarizes issues and proposes the corrective action.
+ infoA document fingerprint on a public chain as proof of integrity.
+ infoSync customers, suppliers, items and orders with your ERP without touching its configuration.
+ infoDrag fields, owners and statuses into place to build a process without filing an IT ticket.
+ infoDescribe the process in plain language and AI proposes the flow, the fields and the approvals.
+ infoDocument manager with versioning, published straight into your file cloud.
+ infoAlso included
Real examples
Small services firm
Before Every new starter means creating a user in time tracking, in expenses, in signing and in document management. Every leaver means remembering to remove all four.
After One joiner and one leaver. Module access derives from the role, and departure closes every access at once.
Manufacturing
Before The plant manager approves hours in one place, expenses in another and signs in a third, each with its own hierarchy configured.
After The approval structure is defined once and used by every circuit. An org change is reflected in one go.
Certified company
Before Each tool has its own trail, its own format and its own retention period. Cross-referencing them is an exercise in archaeology.
After A single audit log for everything. The auditor's question is answered with one query, not five.
Vocabulary
Frequently asked questions
It's an advanced electronic signature under eIDAS, with evidence of the signer and of the process.
To prove that a document or record hasn't been changed since a specific date.
Yes, though the real value is in sharing users and traceability with everything else.
No. You switch on the ones that solve a real problem and add the rest later. What does not change is that, once active, they share users, permissions and traceability with what is already running.
The clearest saving is not on licences but on administration: one joiner and one leaver per person, one approval hierarchy, and one audit log when you have to answer an auditor or a complaint.
It is built into the platform, with no additional per-signer or per-document licence as specialised tools usually charge.
Yes, where it follows the certified digitisation procedure of Spanish Order EHA/962/2007 using software approved by the tax agency. That is precisely the effect the rule is designed to achieve.
Yes. Clocking in, expenses, signing and document lookup are available in the iOS and Android app with the same user and permissions as the browser.
We'll show you the module running with data similar to yours.
Keep exploring
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Sources
References to the official text in force. If a standard is revised, this page is updated and the review date says so.
Kimobox includes working-time tracking for labor-law compliance, AI-assisted expense management, advanced electronic signature under the eIDAS regulation, certified invoice digitization and AI process automation.
Blockchain timestamping records the digital fingerprint of critical documents and records, providing verifiable proof of integrity and date for audits, inspections and disputes.
