Company news
Notices, updates and events published in the same day-to-day portal.
Employee portal
News, notices and documents, in the portal they already use
The corporate intranet lives in the same portal where the employee clocks in and requests leave, not in one more tool nobody opens.
Why this intranet actually gets used
A corporate intranet only works if people are already going there for another reason. That is why Kimobox's is not a separate portal: news, announcements and company documents live at the same address where the worker clocks in, books leave and checks their payslip. The practical consequence is that an important announcement actually lands, and that the company can prove with date and time who opened it.
- Location
- Inside the employee portal No new user, no new address, no new app
- Read receipt
- Per worker and document Dated evidence, exportable
- Whistleblowing channel
- Mandatory from 50 employees in Spain Law 2/2023; deadline for 50-249 employees was 1 December 2023
- Accessibility
- Directive (EU) 2019/882 Applies to the products and services covered since 28 June 2025
- Segmentation
- By site, department or role A shop-floor notice does not reach the sales office
Corporate documents
Policies, manuals and notices accessible from any device.
Segmented alerts
Every piece of news reaches only the people it applies to: by site, department or role.
Read receipt
Know who has read an important notice and who hasn't.
Employee directory
Find a colleague and their role with no need to ask in the WhatsApp group.
Content search
Find an old notice or document by its text, not just its title.
What's included
Internal communication, in one place
- Company news and notices in the same employee portal
- Corporate documents accessible from any device
- Alert segmentation by site, department or role
- Read receipt for important notices
- Employee directory with role and work site
- Content search for news and documents
What it looks like
The company noticeboard, inside the employee portal
News, notices and documents appear as a feed within the same portal where the employee already clocks in, with a read receipt visible to HR for important notices.
- News and notices feed segmented by audience
- Visible read receipt: who has read it and who hasn't
- Employee directory and content search
Real examples
Internal communication that leaves a trail
Manufacturing · three sites
A change to the safety protocol
Before A poster on the noticeboard and an email to whoever has an account. Half the production workforce has no corporate email.
After Published by site with a mandatory read receipt. Anyone who has not opened it appears on a list, and their manager knows.
Retail
A collective agreement nobody can find
Before Documents sit on a network folder only head office can reach. The shop phones to ask.
After A searchable document library with version control. The current version is always the one downloaded, not the two-year-old copy on somebody's desktop.
Corporate group
A whistleblowing channel that is a shared mailbox
Before An email address read by the very person who might be the subject of a report, with no confidentiality guarantee.
After An internal channel with restricted receipt, acknowledgement within seven days and case follow-up inside the three-month window the law sets.
Vocabulary
Internal communication terms
- Intranet
- An organisation's internal network of content and services, available only to its staff. Its most common failure is not technical: it competes with email and loses.
- Read receipt
- A record proving an identified person opened a piece of content, with date and time. It is what turns "we published it on the intranet" into usable evidence.
- Version control
- A mechanism that keeps a document's history and guarantees the reader gets the current edition. In a certified system it is a requirement, not a nicety.
- Internal reporting channel
- A route by which a person can report regulatory breaches with confidentiality and without retaliation. Spanish Law 2/2023 requires it of employers with fifty or more workers.
- Segmentation
- The rule deciding who receives what. Without it the intranet fills with noise and people stop looking, which was the problem in the first place.
Frequently asked questions
What people ask us before getting started
Does it replace our current intranet?
It can; by living in the same portal the employee already uses to clock in, it tends to replace intranets nobody visited.
Can you control who sees each piece of news?
Yes, by work site, department or role, so each employee sees only what applies to them.
How do I know if an important notice has been read?
The read receipt shows who has seen it and who hasn't, with no need to ask around.
Why build it into the employee portal rather than separately?
Because a standalone intranet competes with email and loses. Living where the worker already goes to clock in and book leave, the content gets seen without having to persuade anyone to open another tool.
Can documents be published with version control?
Yes. Each document keeps its history, its approver and its date, and the link always resolves to the current version. Uncontrolled copies on desktops stop making sense.
Can it host the whistleblowing channel?
The portal can host the channel with restricted receipt and case follow-up. Spanish Law 2/2023 requires employers with fifty or more workers to have one and sets specific acknowledgement and response deadlines.
Can you tell who has not read an announcement?
Yes. The read receipt is recorded per person, so the list of outstanding readers exists and their manager can act on it before it becomes a problem.
Is it accessible for people with disabilities?
The portal follows WCAG accessibility guidance on keyboard navigation, contrast and alternative text, in line with what the European accessibility legislation requires.
Show us your current intranet or noticeboard
We'll show you the module running with data similar to yours.
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Sources
Where each figure comes from
References to the official text in force. If a standard is revised, this page is updated and the review date says so.
- Law 2/2023 on the protection of persons who report regulatory breaches BOE-A-2023-4513 · 21 February 2023
- Directive (EU) 2019/882 on accessibility requirements for products and services EUR-Lex · 17 April 2019
- ISO 9001:2015, clauses 7.4 (communication) and 7.5 (documented information) ISO · 2015 ed.
Corporate intranet built into the employee portal
Kimobox's corporate intranet publishes company news, notices and documents in the same portal where the employee already clocks in, requests leave and checks their payslip, with segmentation by site, department or role.
Read receipts for important notices, the employee directory and content search keep internal communication from depending on a physical noticeboard or a WhatsApp group.