Automatic publishing
The payslip generated in A3 or Sage X3 is published on the portal with no manual step.
Employee portal
Payslips delivered on their own, with a read receipt
The payslip generated in A3 or Sage X3 reaches the employee portal with no one having to email it, with a read receipt, electronic signature and an automatic alert once it's available.
What the law says and how delivery is evidenced
Handing out payslips on paper stopped being compulsory a long time ago: what the law requires is that the worker receives their payslip on the official template and that the employer can evidence delivery. Kimobox takes the file produced by A3 or Sage X3, distributes it to each worker in their portal, notifies them that it is available, and stores the read receipt with date and time; where the document calls for it, it adds an electronic signature.
- Duty to deliver
- Art. 29.1 of the Spanish Workers' Statute The payslip must follow the approved template unless the collective agreement sets another
- Official template
- Order ESS/2098/2014 Added the employer social security contribution to the payslip
- Accepted medium
- Electronic, with proof of delivery The form is free; what must be demonstrable is that the worker received it
- Retention
- 4 years Limitation period for infringements in the social order
- Source of the data
- A3 Nom, a3innuva or Sage X3 Calculation stays in the payroll software; Kimobox distributes and evidences
Employee alert
An automatic email or push notification as soon as the payslip is available.
Read receipt
A record of when each employee viewed their payslip.
Electronic signature
Employees can sign the payslip or notice receipt directly from their phone.
Searchable history
Each employee accesses past years' payslips without asking HR for them.
Connected to the intranet
The payslip-available alert also appears in the employee's corporate intranet.
What it controls
From A3 or Sage X3 to the employee's phone
- Automatic publishing of the payslip generated in A3 or Sage X3
- Automatic alert to the employee when the payslip is available
- Read receipt and electronic signature of the payslip
- History of past years' payslips available to the employee
- Notices and contracts using the same delivery flow
- Alert also visible from the corporate intranet
Real examples
What the change looks like
Services · 300 people
The monthly round of 300 emails
Before One person in Admin splits the payroll PDF, renames file after file and sends three hundred emails. Every month one goes to the wrong address.
After The file is uploaded once and each payslip reaches its recipient by employee number. No worker sees anyone else's, and distribution takes as long as an upload.
Manufacturing · no corporate email
People without a work email address
Before Payslips printed and handed out on the production line, with a signature sheet that sometimes goes missing.
After The operator signs into the app with their own user, views the payslip, and the access is logged. Where express acknowledgement is needed, they sign on screen.
Group with several entities
Requests for old payslips
Before Every duplicate means searching that year's archive. Two or three requests a week.
After The history lives in the worker's own portal. Requests to Admin all but disappear.
Vocabulary
Distinctions that save trouble
- Individual payslip
- The legal name for the payslip. It must follow the official template or the one set by the collective agreement, and set out earnings and deductions clearly.
- Read receipt
- A record that a specific person accessed the document, with date and time. It is the proof of delivery that replaces a signature on the distribution sheet.
- Advanced electronic signature
- A signature uniquely linked to the signatory and capable of detecting any subsequent change to the document, under art. 26 of the eIDAS Regulation. It is the usual level for employment paperwork.
- Payroll file
- The output the payroll program produces, usually a PDF containing every payslip for the period. Distributing it means splitting it by worker and attaching each part to their record.
- Acknowledgement
- The act by which a worker states agreement with the payslip contents. Not essential for delivery, but many employers ask for it and should be able to evidence it.
Frequently asked questions
What people ask us before getting started
How does the payslip arrive from A3 or Sage X3?
The A3 or Sage X3 integration automatically publishes the payslip PDF in the employee portal, with nothing exported or sent by hand.
Does the employee have to sign the payslip?
It's optional; you can configure just a read receipt or an electronic signature of the payslip, depending on what your company needs.
Can an employee see past years' payslips?
Yes, the full history stays available in their profile with no need to ask HR for it.
Where does the new-payslip alert appear?
By email or push notification, and it also appears as an alert in the corporate intranet.
Is digital-only payslip delivery lawful?
Yes. The law requires the worker to receive their payslip on the official template and the employer to be able to evidence delivery; it does not impose paper. What matters is retaining proof it reached its recipient.
What weight does a read receipt carry?
It evidences that an identified person accessed the document, with date and time. It is the proof of delivery that replaces a signature on the distribution sheet, and what you produce if delivery is later disputed.
Can one worker see another payslip?
No. Distribution is by employee number and each payslip is bound to its record. No user reaches documents that are not theirs, and every access is logged.
Can other documents be delivered the same way?
Yes: withholding certificates, announcements, contract addenda, internal policies. The delivery circuit with receipt and optional signature is the same.
Tell us how you deliver payslips today
We'll show you the module running with data similar to yours.
Keep exploring
Related pages
Kimobox and A3, in sync for payroll with no double entry
Clock-ins, absences, hires and terminations are created in Kimobox and reach A3 Nom or A3 Innuva ready for…
Legally valid signature, built into the process
Contracts, delivery notes, sign-offs and HR documentation signed remotely or on a tablet, with evidence and…
Everything HR-related, without going through HR
Clock-ins, time off, expenses, payslips and paperwork in a portal your employees use from their phone — and…
Kimobox and Sage X3, one employee record across both systems
Kimobox's employee portal syncs with Sage X3's HR module: clock-ins, absences, contracts and payslips with…
Sources
Where each figure comes from
References to the official text in force. If a standard is revised, this page is updated and the review date says so.
- Spanish Workers' Statute, art. 29 (settlement and payment of wages) BOE-A-2015-11430 · Consolidated text
- Order ESS/2098/2014 amending the individual payslip template BOE-A-2014-11637 · 11 November 2014
- Regulation (EU) No 910/2014 (eIDAS), art. 26 (advanced electronic signature) EUR-Lex · 23 July 2014
Payslip delivery with read receipt and electronic signature
Kimobox's payslip delivery module automatically publishes in the employee portal the payslip generated in A3 Nom/Innuva or in Sage X3's HR module, with no one having to export or email it.
Every available payslip triggers an automatic alert to the employee and shows up as a notification in the corporate intranet too, with a read receipt and optional electronic signature.
The full history of past years' payslips stays accessible to each employee from their own profile, with no need for HR to look it up and resend it manually.