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Module 7 of 7 · HACCP · Principle 7

Documentation and record-keeping

The final principle requires a documentation and record-keeping system proportional to the nature and size of the business, one that serves as real evidence, not paperwork for its own sake.

Content reviewed on

System documentation

The HACCP team, the hazard study, the CCPs, the critical limits and the monitoring, corrective action and verification procedures are all documented.

Operational records

The records generated day to day —monitoring, deviations, corrective actions, calibrations— are the evidence an auditor reviews.

Retention and availability

Records are kept for the required period and are available for internal review and for the competent authority.

What an auditor usually asks for

  • Complete, up-to-date HACCP plan documentation
  • Complete operational records with no gaps
  • A defined record-retention policy
  • Records available for audit at any time

How to cover documentation in Kimobox

  1. 1Centralize all HACCP plan documentation in Kimobox, with version control.
  2. 2Let the system automatically generate monitoring, deviation and verification records.
  3. 3Set record retention according to the period your sector regulation requires.

The whole HACCP plan and its records live in one place, ready for any inspection with no folders to hunt through.

See Kimobox's quality portal

Where each figure comes from

References to the official text in force. If a standard is revised, this page is updated and the review date says so.

  1. Regulation (EC) No 852/2004 on the hygiene of foodstuffs EUR-Lex · 29 April 2004
  2. General Principles of Food Hygiene, CXC 1-1969 Codex Alimentarius (FAO/WHO) · 2020 revision
  3. Regulation (EU) 2017/625 on official controls EUR-Lex · 15 March 2017
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