Templates and records · ISO 45001
ISO 45001 templates and records
Nine records from an occupational health and safety system, each with the clause that calls for it, the Spanish legal duty that usually comes with it, its fields and a completed example.
In one sentence
ISO 45001 requires risks and opportunities and emergency plans to be maintained as documented information, and evidence to be retained of competence, performance monitoring, the evaluation of legal compliance and every incident with its actions; in Spain those records sit alongside the ones imposed by Law 31/1995 —risk assessment, prevention planning, health checks and the list of accidents—, and a well-designed system handles each with a single record instead of keeping two.
- Current edition
- ISO 45001:2018 With amendment Amd 1:2024
- Legal documentation in Spain
- Art. 23 of Law 31/1995 Risk assessment, prevention planning, health checks and a list of accidents causing more than one day’s absence
- Report of an accident with sick leave
- Five working days From the accident or the medical sick note, through the Delt@ system (Order TAS/2926/2002)
- Format
- Free The standard asks for content and traceability, not a particular template
Contents
ISO 45001 templates and records
Clauses are cited using the numbering of ISO 45001:2018, the current edition, which includes the 2024 amendment on climate change.
Risk assessment by role
How to document the risk assessment of each job role under ISO 45001 (6.1.2) and Spanish law: hazards…
Accident investigation
What an accident or incident investigation report should cover under ISO 45001 (10.2): facts, causes, worker…
Accident rate indicators
How to measure health and safety performance under ISO 45001 (9.1.1): frequency and severity rates, leading…
Health and safety legal compliance
How to evaluate compliance with health and safety legal requirements under ISO 45001 (9.1.2): register of…
Consultation and participation
How to keep evidence of the worker consultation and participation ISO 45001 requires (5.4): topics…
Health and safety training
How to record health and safety training under ISO 45001 (7.2) and Spanish law: by role, on joining, on…
PPE issue
How to record the issue of personal protective equipment under RD 773/1997 and ISO 45001: item…
Coordination of activities
What to record when coordinating business activities under RD 171/2004 and ISO 45001 (8.1.4.2): risks…
Emergency plan and drills
What ISO 45001 (8.2) requires for emergency preparedness and response: scenarios, teams, training, periodic…
Frequently asked questions
What people ask us before getting started
Which records are mandatory under ISO 45001?
Those the standard says must be “retained”: evidence of competence (7.2), monitoring and measurement results (9.1.1), results of the compliance evaluation (9.1.2), the audit programme and audit results (9.2.2), management review results (9.3), and incidents and nonconformities with their actions (10.2). In addition, risks and opportunities (6.1.1), legal requirements (6.1.3) and the emergency process and plans (8.2) must be maintained as documented information.
Can the prevention service’s documentation be used for ISO 45001?
Yes, to a large extent. The risk assessment and prevention planning required by Spanish Law 31/1995 are the foundation of clause 6.1.2. What the standard adds is that those documents belong to a system: they are reviewed when things change, they feed objectives and their effectiveness is checked.
Do incidents without lost time have to be recorded?
ISO 45001 defines an incident broadly, including events that cause no harm, and requires them to be investigated and evidence retained. In Spain, accidents without sick leave are also reported in a monthly list through Delt@.
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Related pages
Sources
Where each figure comes from
References to the official text in force. If a standard is revised, this page is updated and the review date says so.
- ISO 45001:2018 — Occupational health and safety management systems — Requirements with guidance for use ISO · 2018 ed., with Amd 1:2024
- Ley 31/1995 of 8 November on the prevention of occupational risks BOE-A-1995-24292 · Consolidated text
- Royal Decree 39/1997 of 17 January approving the Prevention Services Regulation BOE-A-1997-1853 · Consolidated text
- Order TAS/2926/2002 of 19 November establishing new forms for notifying workplace accidents BOE No. 279 · 21 November 2002