Templates and records · SQAS2022

ADR driver training record for SQAS

The ADR certificate is the legal minimum. SQAS also asks about the training the company gives itself: specific products, loading and unloading at each customer, protective equipment and emergency response.

In one sentence

The ADR driver training record holds, for each driver, the ADR training certificate and its expiry, security training, the company’s own training on products, loading, unloading and emergencies, and each customer’s training where they require it, because the ADR makes training compulsory for drivers (8.2) and for all staff involved (1.3), and SQAS rewards, in its human resources area and in Transport Service, in-house training that goes beyond that minimum.

Content reviewed on 17 October 2026

Type of information: Mandatory record ADR obligation (1.3 and 8.2); SQAS assesses it in the Core and in Transport Service
Who fills it in: Transport manager and human resources With the safety adviser for the dangerous goods content
When: Before driving alone And at each certificate renewal, change of product or new customer with its own procedures
How long it is kept: At least the assessment cycle SQAS sets no retention periods; the report is valid for three years and the assessor reviews the evidence for that period. Where a legal period applies, such as those in the ADR, that one prevails.

What the standard requires

What SQAS2022 demands and what it leaves to your judgement

Drivers of vehicles carrying dangerous goods must hold a training certificate issued by the competent authority, valid for five years and renewable by passing a refresher course and an examination in the year before it expires (8.2.2.8.2).

In addition, everyone whose duties affect the carriage of dangerous goods must receive training suited to their responsibilities, and records of that training are kept by both employer and employee (1.3). The ADR also requires security awareness training (1.10.2).

SQAS goes beyond the certificate: it asks about an in-house training plan, initial training before driving alone, training on customers’ products and loading and unloading procedures, the use of protective equipment and how that training is evaluated.

Read it in context: Safety, health, and environment, in the SQAS2022 Academy

Structure

Fields the template should include

Driver, start date and vehicles driven
ADR certificate: number, specialisations (tanks, classes) and expiry
Security awareness training and date
Company induction training: products, loading and unloading, emergencies, protective equipment
Specific training required by each customer
Accompanied trips before driving alone
Evaluation of the training: test, observation
Planned refreshers and expiry dates
Driver’s acknowledgement

Example

Example: training file for a tanker driver

Company, people and figures are fictitious: the example only shows what a properly completed record looks like.

Field	Content
Driver	Fictitious driver CD-031 · joined on 9 January 2023 · tankers carrying corrosive products
ADR certificate	Basic and tanks · expires on 14 February 2027 · refresher planned for autumn 2026
Security	Security awareness training · 20 January 2023 · annual refresher in 2026
Company training	Class 8 products, protective equipment and spill kit · 8 h · January 2023
Customer	Unloading procedure at customer QX’s plant (fictitious) · 2 h on site · March 2025
Accompanied trips	5 trips with a mentor driver before driving alone
Evaluation	Observation of a full unloading by the transport manager · satisfactory
Acknowledgement	Signed by the driver for each training session

At the audit

Mistakes auditors commonly flag

Only a copy of the ADR certificate is on file: no in-house training is recorded.
Expired certificates spotted by the assessor or at a roadside check.
Subcontractors’ drivers with no evidence of training at all.
Training on customer procedures that is not repeated when the customer changes them.
Security awareness training has never been delivered.

In Kimobox

How this record is kept in Kimobox

1Each driver’s specific training is recorded per driver and per type of goods, in their file on the employee portal.
2Certificates and courses with an expiry date trigger an alert before they lapse.
3The training each customer requires is linked to the drivers who go on to its premises.
4The training status of the whole driver workforce can be checked at a glance before the assessment.

Frequently asked questions

What people ask us before getting started

How long is a driver’s ADR certificate valid?

Five years. To renew it, the driver must pass a refresher course and an examination in the twelve months before it expires.

Is the ADR certificate enough for SQAS?

No. It is the minimum legal requirement. SQAS asks about the training the company itself provides on products, loading and unloading, protective equipment and emergencies, and how it checks that the training has worked.

Who keeps the training records?

Under the ADR, both employer and employee. The retention period is set by the competent authority; it is wise to keep them at least while the employee is with the company and for the validity of the SQAS report.

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Sources

Where each figure comes from

References to the official text in force. If a standard is revised, this page is updated and the review date says so.

Agreement concerning the International Carriage of Dangerous Goods by Road (ADR) UNECE · Current edition
SQAS — Safety & Quality Assessment for Sustainability: Core and Transport Service questionnaires Cefic · Revised questionnaires in force since 1 January 2022
SQAS/ESAD Guidelines Cefic · September 2024