Our own servers in Europe · GDPR · Support in your language
ES EN CA
Let's talk

Module 1 of 5 · Working time records · Block 1

Where the obligation comes from

The obligation was not born of a fashion for surveillance: it came from a concrete problem of unpaid overtime and the difficulty of proving it. Understanding its origin explains why the rule insists so hard on the word "daily".

Content reviewed on

Article 34.9 of the Workers' Statute

Royal Decree-Law 8/2019 added a paragraph 9 to article 34 of the Spanish Workers' Statute obliging employers to guarantee a daily record of working time for the whole workforce.

The obligation came into force on 12 May 2019, two months after the decree-law was published.

Why "daily" and not monthly

The rule requires the record to include the specific start and end time of each worker's day. A monthly total, or the contractual schedule, does not meet that requirement.

The reason is evidential: without the daily figure you cannot establish whether working time was exceeded on a given date, which is precisely what the reform set out to fix.

Who is covered

It reaches the whole employed workforce, whatever their grade, contract type or whether they work part or full time.

Specific figures fall outside it, such as senior executives under Royal Decree 1382/1985, who have their own special employment relationship.

What an auditor usually asks for

  • Evidence that the record is daily, not monthly
  • Coverage of the whole workforce, including part-time contracts
  • Recording of remote workers too
  • Recording arrangements agreed by collective bargaining or prior consultation

How the daily record is covered in Kimobox

  1. 1Set up the work sites and the collective agreement calendars that apply.
  2. 2Enable the clock-in channel that suits each group: phone, browser or shop-floor terminal.
  3. 3Define who reviews exceptions and within what deadline, so corrections do not pile up.

The record stores the real time of the punch, and any later correction is logged as such, with author and reason.

See how working time is recorded in Kimobox

Where each figure comes from

References to the official text in force. If a standard is revised, this page is updated and the review date says so.

  1. Real Decreto-ley 8/2019 on urgent social protection measures and working time BOE-A-2019-3481 · 12/03/2019
  2. Estatuto de los Trabajadores (Royal Legislative Decree 2/2015), arts. 34, 35 and 37 BOE-A-2015-11430 · —
  3. Royal Legislative Decree 5/2000 (LISOS), arts. 7.5 and 40.1.b) BOE-A-2000-15060 · —
  4. Law 10/2021 of 9 July on remote working BOE-A-2021-11472 · 10/07/2021
Next → What exactly must be logged