Templates and records · ISO 14001 · Clause 8.1

Waste register and chronological record for ISO 14001

An entry for every waste stream the company generates —quantity, nature, origin, destination and waste manager—, serving both the law and the system’s operational control.

In one sentence

The waste register records in chronological order the quantity, nature and origin of each waste and its destination and treatment; for companies that are registered or generate more than 10 tonnes a year of non-hazardous waste it is the chronological record required by article 64 of Spain’s Law 7/2022, kept for at least five years, and ISO 14001 uses it as evidence of operational control (8.1).

Content reviewed on 17 October 2026

Where the standard requires it: ISO 14001 · Clause 8.1 Clauses are cited with the ISO 14001:2015 numbering, the same one the Academy uses. The 2026 edition was published on 15 April 2026 and 2015 certificates must transition to it before 30 April 2029.
Type of information: Mandatory record Operational control (8.1) and, for many companies, a legal obligation (Law 7/2022, art. 64)
Who fills it in: Waste or maintenance manager Fed by the documents from each collection; reviewed by the environmental manager
When: At each generation or collection The date storage began must also be recorded, because the maximum storage periods run from it
How long it is kept: At least five years Period set by article 64.3 of Law 7/2022, available to the authorities for inspection

What the standard requires

What ISO 14001 demands and what it leaves to your judgement

ISO 14001 asks for operational controls for significant aspects and for documented information to be maintained to the extent necessary to have confidence that they are carried out. The standard does not mention waste specifically: it is the law that sets the minimum content of the register.

Article 64 of Law 7/2022 requires registered individuals and legal entities, and initial producers of more than 10 tonnes a year of non-hazardous waste, to keep an electronic record of the quantity, nature and origin of the waste and, where applicable, its destination, collection frequency, transport and intended treatment. The information is kept for at least five years.

Producers of hazardous waste must also submit a summary report of the record before 1 March of the following year (article 65). That makes this register the source for that declaration too.

Read it in context: Operation, in the ISO 14001 Academy

Structure

Fields the template should include

Storage start date and collection date
Waste, European List of Waste (LER) code and whether it is hazardous
Quantity and unit
Origin: process or facility that generates it
Waste manager and carrier, with their authorisation
Intended treatment operation (recovery or disposal)
Identification or transfer document
Incidents: rejection by the waste manager, damaged container, storage time exceeded

Example

Example: two entries from the chronological record (invented data)

Company, people and figures are fictitious: the example only shows what a properly completed record looks like.

Field	Content
Storage start	3 August 2026
Waste	Used hydraulic oil · LER 13 01 10* · hazardous
Quantity and origin	420 litres · maintenance of injection moulding machines
Collection and waste manager	22 September 2026 · fictitious authorised waste manager with authorisation G-00-0000
Treatment	Recovery · re-refining
Document	Transfer identification document DI-2026-0193 attached
Second entry	14 September · polypropylene offcuts · LER 07 02 13 · 6.8 t · recycled

At the audit

Mistakes auditors commonly flag

The register is rebuilt at year end from the waste manager’s invoices.
The storage start date is missing, so the maximum storage period cannot be checked.
Expired authorisations of waste managers or carriers that nobody notices.
Non-hazardous waste is forgotten because «it does not have to be declared».
Quantities in the register that do not match the annual report.

In Kimobox

How this record is kept in Kimobox

1Waste transfer documents and the authorised waste manager are linked by batch.
2Each waste stream is linked to the environmental aspect and the process that generates it on the process map.
3Waste management suppliers are onboarded with their environmental requirements through the supplier portal.
4Waste indicators are calculated from the records themselves for performance monitoring.

Frequently asked questions

What people ask us before getting started

Do all companies have to keep a chronological record?

No. Law 7/2022 requires it of registered entities and of initial producers of more than 10 tonnes a year of non-hazardous waste, and not of those whose waste is handled through the local authority. Even so, for ISO 14001 it is wise to keep an equivalent register if waste is a significant aspect.

How long is it kept?

At least five years, under article 64.3 of Law 7/2022. It is one of the few records in the environmental system with a fixed legal period.

Does it have to be electronic?

The law refers to an electronic record. A spreadsheet meets the minimum requirement, although a system with the transfer documents attached makes inspections and the annual report easier.

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Sources

Where each figure comes from

References to the official text in force. If a standard is revised, this page is updated and the review date says so.

Law 7/2022 of 8 April on waste and contaminated soils for a circular economy BOE-A-2022-5809 · 9 April 2022, consolidated text
ISO 14001:2015 — Environmental management systems. Requirements with guidance for use ISO · 2015 edition, with Amd 1:2024; superseded by the 2026 edition
ISO 14001:2026 — Environmental management systems. Requirements with guidance for use ISO · 2026 edition, published on 15 April 2026