Templates and records · BRCGS
BRCGS Food Safety templates and records
Ten records that hold up a BRCGS certification, from the food safety culture plan to metal detector verification, each with the clause that calls for it and a completed example.
In one sentence
BRCGS Food Safety is audited on records: the food safety culture plan, validation and annual review of the HACCP plan, internal audits spread across the year, raw material risk assessment, corrective actions, the four-hour traceability test, recall management and foreign body and allergen controls; several underpin fundamental requirements, where a failure prevents certification.
- Issue
- BRCGS Food Safety, Issue 9 Published in August 2022; audits from 1 February 2023
- Fundamental requirements
- They prevent certification A major nonconformity against any of them leaves the site without a certificate
- Record retention
- Shelf life plus 12 months As a minimum (3.3)
- Traceability
- Complete within four hours Tested at least once a year (3.9)
Contents
BRCGS templates and records
Clause references follow the numbering of BRCGS Food Safety Issue 9. If your audit is already against a later issue, check the correspondence on brcgs.com.
Culture plan
How to document the food safety culture plan BRCGS requires: baseline assessment, activities, owners…
HACCP validation and review
How to document CCP validation and the annual HACCP plan review BRCGS requires: evidence, verification…
Audits and inspections
How to plan BRCGS internal audits over at least four dates a year, plus hygiene and fabrication inspections…
Raw material and supplier risk
How to carry out the risk assessment of each raw material and approve suppliers under BRCGS 3.5.1: hazards…
Corrective and preventive actions
How to document the corrective and preventive actions BRCGS requires: correction, root cause, preventive…
Four-hour traceability
How to carry out and record the annual BRCGS traceability test: starting batch, raw materials, packaging…
Incidents and recall
How to document the incident and recall management BRCGS requires: team, contacts, annual test, notifying…
Glass and brittle plastic
How to keep the glass, hard plastic and ceramics inventory and inspection BRCGS requires: items, location…
Metal detector
How to record metal detector checks under BRCGS: test pieces, frequency, reject system, product held and…
Allergen risk
How to document BRCGS allergen management: inventory, cross-contamination assessment, segregation, validated…
Frequently asked questions
What people ask us before getting started
What is a fundamental requirement in BRCGS?
A requirement flagged in the Standard as essential to product safety: senior management commitment, the HACCP plan, internal audits, supplier management, corrective action, traceability, site layout and segregation, housekeeping and hygiene, allergen management, control of operations and training. A major nonconformity against any of them prevents certification.
Are BRCGS records valid for IFS?
Much of the work is common to both. The nuances change: BRCGS sets traceability at four hours and spreads internal audits over at least four dates; IFS scores with KO requirements. Each sheet links to its IFS equivalent where there is one.
Do records affect the grade?
Yes. The grade, from AA to D, depends on the number and severity of nonconformities, and most of them stem from an incomplete record or from a practice that does not match what is documented.
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Sources
Where each figure comes from
References to the official text in force. If a standard is revised, this page is updated and the review date says so.
- BRCGS Global Standard for Food Safety, Issue 9 BRCGS · Published August 2022
- Schemes recognised by the Global Food Safety Initiative GFSI · Official list
- General Principles of Food Hygiene, CXC 1-1969 Codex Alimentarius (FAO/WHO) · 2020 revision